Multiple positions at the same company on a resume

List each position with its real title and the dates you held that role, newest first. When the work changed, give each role its own bullets. You can group the roles under one employer heading or repeat the employer in separate entries. Both can show a promotion clearly. Do not use your newest title with the dates of your entire time at the company.

Separate entries are a straightforward choice when your resume editor gives each job one title and date range. Grouped titles can save space in a document you format yourself, as long as a reader can still tell when you held each role and which work belongs to it.

Choose a layout that keeps the roles clear

Follow the application's work-history instructions first. If its form asks for each position separately, enter each role with its own dates even when your attached resume groups them.

Start by writing down each title, its start and end dates, and what changed between roles. Then choose the layout that preserves those facts with the least repetition.

If you group roles, use the employer name as the heading and put a dated title beneath it for each position. An optional overall employer date range should describe continuous employment. It does not replace the dates for individual roles. If a shared bullet happened only after a promotion, identify that timing or move it beneath the relevant title. Keep separate bullet sets when shared text would make your earlier scope look larger than it was.

Repeating the employer name is fine. Use the same spelling and show the roles in order so their relationship is easy to follow. Neither layout guarantees how an applicant tracking system will interpret the file. The ATS-friendly resume guide explains how to check the exported text and the application's parsed fields.

Show what changed after a promotion

The following example is fictional. Priya Shah worked at Cedar Bay Supply in Halifax, NS, as an Operations Assistant from March 2021 through June 2023. She became an Operations Coordinator in July 2023 and still holds that role. The promotion added responsibility for coordinating handoffs and maintaining a shared exception log. It did not make her the manager of the operations team.

A single entry reading “Operations Coordinator, March 2021–Present” would give the newer title to the assistant years. Instead, Priya can use two entries:

The earlier entry shows record checking and reporting. The newer one shows coordination and a checklist she created. Keeping those bullets separate makes the change visible without inventing a team size, savings figure, or reason she was promoted.

You can add a brief line such as “Promoted from Operations Assistant in July 2023” to the current entry if the progression needs emphasis. Use it only when it was a promotion. Do not claim it was a reward for exceptional performance unless you have evidence for that explanation.

For a lateral move, name the change accurately. “Moved from order processing to supplier coordination” can explain the transition without implying a higher level of authority.

Cut repeated duties, not the role dates

Give more space to the role whose work best supports the job you want. That will often be your current position, but an earlier role may contain stronger evidence for a change of direction. Keep that evidence beneath the title you held when you did the work.

If both jobs involved the same weekly report, avoid repeating an identical bullet. Keep the most relevant version and use the other entry to show a different contribution. An older role can be reduced to its employer, title, and dates when its duties add nothing useful to this application.

If you need to make room, use the resume page-length guide to decide what to cut. Changing “Assistant” to “Coordinator” or extending the coordinator dates backward saves space by changing the facts, so it is not a valid shortcut.

Handle a return or overlapping roles honestly

If you left the employer, worked somewhere else, and later returned, list the two periods separately with the intervening job in its chronological place. One continuous employer date range would hide the break. A short “Returned as…” line can clarify the connection if needed.

If you held two roles at the same time, keep the real overlap and briefly explain it, for example “Concurrent part-time role.” Use that label only if it describes your arrangement. Do not adjust end dates to make the timeline look simpler.

A temporary assignment does not automatically change your official job title. You can describe the assignment in a bullet under the role you actually held, including its timeframe when useful. If you had a formal acting title, label it as acting and show the dates for that appointment.

Build and check the entries

In Better Resume, add a separate experience entry for each role using Add experience. Repeat the employer, enter the role's own title and date range, and put its relevant work in that entry's description. Arrange the entries newest first and preview the result. The current PDF template prints the employer for each entry, so this approach follows the separate-entry example above.

Keep the factual timeline in your base resume. For a new application, choose which achievements to emphasize using the resume tailoring guide, while keeping the roles and their dates intact.